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Membership & Event Policies
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Membership & Event Attendance Policies (In-Person and Virtual Events)

DATA PRIVACY/GDPR

We host events throughout the year, including our International and European conference, webinars and virtual events, workshops, and more (collectively “events”). If you are a member and register for one of our events, we will access the information in your member account to provide you with information and services associated with the event. Click here for our full Privacy Policy. If you are not a member and you register for one of our events, we will collect your name and contact information, which we will store in our database and use to provide you with information and services associated with the event. If you are a presenter at one of our events, we will collect information about you including your name, employer and contact information, and photograph, and we may also collect information provided by event attendees who evaluated your performance as a presenter. As an attendee, speaker, or sponsor/exhibitor, we will keep a record of your participation to provide you with post-event information including details on upcoming events you may be interested in. Your contact information may be shared via an event mobile app or attendee list as part of your participation in the event, including with select partners. Your hotel reservation information may be shared between SCIP and the hotel.


PCI COMPLIANCE

Please do not email forms with credit card information. To protect your data and to comply with PCI standards, the SCIP office will not accept emailed credit card information.


MEDIA POLICY

Please note that SCIP reserves the right to edit title, abstracts, and bios for consistency and style. SCIP may be photographing throughout the event, including social events. By participating in this event you are:

  • Consenting to the use, editing, copying, publishing, and/or exhibition of your voice, name, and/or likeness without royalties or compensation, in any and all forms of media whether now known or hereinafter devised;
  • Waiving your right to review any photo, video, or voice media, prior to or after use;
  • Releasing SCIP, its successors, assigns and licensees from any liability whatsoever of any nature with regard to the use of your voice, name, image or likeness; and
  • Acknowledging that all photos, recordings, and videos are the property of SCIP.

GUEST ATTENDANCE POLICY

All conference activities (including educational sessions, meal functions, exhibit hall, etc.) are exclusively reserved for conference attendees. Non-registered guests (including children, family members, colleagues, etc.) are not allowed in the conference areas. Badges provided at registration are required for entrance into all functions and will be strictly enforced.


SPOUSE/GUEST FEE

SCIP has a spouse/guest fee for attendance at SCIP meetings by those not eligible for SCIP membership. This is a restricted fee intended for family members. Any spouse/guest who is interested in networking with other spouses/guests as well as friends in SCIP may pay a fee to cover the costs of food and beverage and attendance at the evening events. This $150 fee includes the Opening Reception and Tuesday Evening Event, but does not include attendance to conference sessions, meal functions (outside of receptions) and conference materials. ANYONE CONSULTING WITH, OR EMPLOYED BY, AN ORGANIZATION ELIGIBLE FOR MEMBERSHIP IN SCIP IS NOT ELIGIBLE FOR THIS FEE.


CODE OF ETHICS

All attendees (including but not limited to speakers, substitutes, and volunteers) agree to adhere to the SCIP Code of Conduct, Code of Ethics, and the Antitrust Policy. Any attendee observed to be in violation of either the Code or Policy will be immediately asked to leave, and no refund will be provided.

 

SCIP reserves the right to modify the course’s schedule or program as necessary. SCIP also reserves the right to cancel an event, in which case a full refund of the registration fee will be provided. We are unable to refund any travel costs (flight, hotel, etc.) in the case of SCIP cancellation.

 

CODE OF CONDUCT AND ANTI-DISCRIMINATION POLICY

SCIP leadership and staff are committed to providing a vibrant learning environment at all of our events, welcoming people from as many diverse backgrounds as possible. We expect our events to be a respectful, harassment-free environment for people of all races, gender and trans statuses, sexual orientation, ability, nationality, ethnicity, socioeconomic status and beliefs. We’re grateful that our community is positive, friendly and supportive of one another — it’s what makes our events such a draw each year. In that spirit, the staff, supporters, volunteers, attendees and speakers at SCIP events are expected to:

  • Exercise consideration and respect in your speech and actions.
  • Keep conversations professional, respectful and consider other parties’ points of view. In short, don’t make it personal. Passionate conversations are part of solving problems. Disagreements happen all the time, and are necessary to consider difficult questions.
  • Remember that the boundaries of good taste, humor, personal space and physical interaction differ from person to person; if you sense someone feels uncomfortable — whether they explicitly state it or not — be respectful of those boundaries.
  • Refrain from demeaning, discriminatory or harassing behavior. Harassment and inappropriate behavior may include, but are not limited to:
  • Sexist, racist, homophobic, transphobic or otherwise discriminatory jokes or language physical intimidation, stalking or following sustained disruption of talks or events.
  • Posting or displaying sexually explicit or violent material; if for any reason you may need this material for an educational session, please contact SCIP staff first and we can discuss how to give an appropriate warning to participants.
  • Unwelcome sexual attention. This includes sexualized comments or jokes; inappropriate touching, groping and unwelcomed sexual advances.
  • Advocating for, or encouraging, any of the above behavior.

Be mindful of your surroundings and of your fellow participants. Alert emergency services if you notice what you assess to be a dangerous situation or someone in distress. For other violations of this Code of Conduct, please memberservices@scip.org or a SCIP staff member onsite.


DIGITAL RULES

You agree not to do the following:

  1. Restrict or inhibit any other user from using and enjoying the Site. This includes, without limitation: (a) using, or attempting to use, any account without the owners permission, (b) obtaining or soliciting another persons password or other personal information under false pretenses, or (c) impersonating another user or otherwise misrepresenting Yourself to SCIP, the Sites systems, or other entities.
  2. Interfere (or attempt to interfere) with the operation of the Site. This includes, without limitation, (a) interfering with, defeating, or circumventing any security function of the Site, or attempting to do so, or (b) accessing, or attempting to access, any portion of the Site that You are not authorized to access. Unauthorized access (or attempts) may subject You to civil and/or criminal penalties.
  3. Post, store, or transmit any unlawful, threatening, defamatory, obscene, inflammatory, pornographic, profane, or otherwise objectionable (as determined by SCIP) information or material.
  4. Post, store, or transmit any information or material that could constitute or encourage conduct that would be considered a criminal offense, give rise to civil liability, or otherwise violate any law.
  5. Post, store, or transmit any advertising, promotion, or solicitation of goods or services for commercial purposes except in any areas of the Site specifically designated for such purpose (and subject to applicable Site rules).
  6. Misuse any e‑mail function available on or through the Site. This includes, without limitation, (a) sending unsolicited commercial e‑mail to any account that causes complaints from the recipients, (b) continuing to send commercial e‑mail to a recipient if recipient has requested that You discontinue such communication, (c) sending bulk e‑mails, spam chain letters, email bombs, or other disruptive transmissions, or (d) forging message headers or otherwise concealing an e‑mail address or preventing others from responding to a message, or attempting to do so.
  7. Use the Site to post, store, or transmit any information or software that contains a virus, worm, Trojan horse, spyware or other harmful or disruptive component.
  8. Use the Site to post, store, or transmit materials in violation of another party’s copyright or other intellectual property rights. You are solely responsible for determining whether any material You post, store, or transmit is subject to a third party’s rights.
  9. Use the Site for any unlawful purposes.
  10. Modify, adapt, sublicense, translate, resell, re-transmit, reverse engineer, decompile or disassemble any portion of the Site.

SCIP CODE OF ETHICS

  • To continually strive to increase the recognition and respect of the profession
  • To comply with all applicable laws, domestic and international
  • To accurately disclose all relevant information, including one's identity and organization, prior to all interviews
  • To avoid conflicts of interest in fulfilling one's duties
  • To provide honest and realistic recommendations and conclusions in the execution of one's duties
  • To promote this code of ethics within one's company, with third-party contractors and within the entire profession
  • To faithfully adhere to and abide by one's company policies, objectives and guidelines

We reserve the right to revoke and terminate any membership at any time if we determine that a member's activities are in direct violation of the Code of Ethics.


ANTITRUST POLICY

Although numerous industries are represented in our membership, there are nonetheless competitors at our events, both in-person and virtual. As such, it is important that all participants at SCIP events are educated and vigilant about the applicable antitrust laws. At industry meetings any discussions among competitors of current costs, prices or fees relative to your products or to others’ products and services, or focusing on the “cons” of working with third parties, could constitute antitrust violations. Although our meetings aren't industry-specific, any discussions of the following issues (whether in the business sessions, breakouts, or social events) are not appropriate and should be immediately brought to the attention of the SCIP team:

  • Negative comments about any supplier, vendor, or customer
  • Suggesting that you or your firm won't serve a particular customer or territory, or purchase from a particular supplier
  • Suggesting or implying that others shouldn't work with a particular firm
  • Pricing (including current and future prices as well as pricing policies, both for your products, those of a supplier, competitor, etc.) and non-public profit information
  • Specific terms or conditions of doing business with customers or suppliers (such as discounts, payment terms, rebates, etc.)

MEMBERSHIP POLICIES

SCIP memberships are not transferable and are non-refundable. The standard membership term is in effect for 12 months and begins at the enrollment date. Each SCIP Membership ID Number and corresponding record is assigned to an individual, and therefore when a change of employment occurs the membership remains valid and tied to the individual through the remainder of the original membership term. To ensure continuity of tenure and benefits, SCIP members should immediately update their profile and validate information whenever there is a change in employment status as many benefits are delivered electronically and a current email address is required at all times. If a new employer will be paying for a subsequent membership renewal, the original membership record and anniversary date will be used whenever possible. Should a member decide not to renew or otherwise fails to renew, their record will be deactivated in the membership database.  Companies that pay for their employee's SCIP membership are eligible to transfer the remainder of a departed employee's membership term to a new or different employee under the following conditions: 1) there are at least six (6) months remaining in the membership term; 2) the substitute is not already a current member of SCIP; and 3) the substitute's complete contact information is supplied at the time the new member record is created. A record and Member ID Number will be created for the new employee member and the membership term will be effective through the remaining months of the original membership term.

We are a global community of Intelligence Strategists - leaders who leverage insights and best practices to enable smart strategic choices and transformational growth.

SCIP - Strategic & Competitive Intelligence Professionals - 7550 IH 10 West, Suite 400 - San Antonio, TX 78229 USA